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Tournament Planning Guide 2015

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INTRODUCTION

Before we get into the details of planning your golf tournament, let us highlight the fact that you are bringing your associates here to enjoy themselves, to socialize and to build bonds. We specialize in this area and would like the opportunity to make your group's golfing experience as enjoyable as possible. Golf outings have also become a valuable tool for strengthening company communications and associate-client relations. Some of the most profitable business relationships are built and created outside the office arena. The purpose of this planning guide is to assist you in the organization of your golf event. The Country Club of Mendon is "your club" for the day. Tell us what you want and we will make it happen.

GENERAL INFORMATION  

Outings generally consist of 40 or more players and starting times are always necessary. Tee times for these groups may be reserved well in advance to guarantee availability. Groups of 40 players or less must give a final count of participants ten days in advance and can make cancellations up to 48 hours prior to scheduled time without being held responsible for unused times. A group consisting of more than 40 players must give a final count ten days in advance but can only add to the number of players.  

RATES  

Because the needs of each individual tournament vary so drastically, it is difficult to quote prices in a format such as this. Desired time and date of play, number of players, shotgun starts, food and beverage requirements, practice and instructional needs, as well as prizes are variables to consider. As you read through the tournament planner you will begin to determine what your needs are. Through discussions with your group coordinator, you will be quoted a competitive rate for your event.  

EQUIPMENT RENTAL  

Rental sets in men’s left and right handed, women’s (right hand only), and junior are available. Choose between Callaway or Mizuno products. Each player is required to have their own set of clubs and bag. We ask that arrangements for rentals be made in advance through your groups’ coordinator in order to ensure accuracy. Guests are responsible for all lost or damaged equipment.

GOLF CARTS  

Golf carts are required for all outings and tournaments. Groups and/or individuals are responsible for all damages incurred during usage of golf carts. Caddies are not available.  

PRACTICE FACILITY  

The practice facility, complete with grass tees, putting green, chipping area and bunker, opens one hour prior to the first tee time. Balls may be purchased in the golf shop, or if you prefer, a specified group rate entitles everyone in the event to unlimited balls prior to their scheduled tee time.  

PROFESSIONAL INSTRUCTION / LESSONS  

Individual and group lessons are available through our PGA Professional teaching staff. In addition, clinics and workshops are also available and can be conducted prior to the event. Rates vary depending on the number of participants.  

DRESS CODE  

We have worked very hard at the Country Club of Mendon to create an image we feel is appropriate. In order to live up to that image we require that all participants wear a collared shirt, slacks/shorts, and soft spike golf shoes. T-shirts, tank tops, cut-offs and/or jeans are not permitted.  

SOFT SPIKE GOLF SHOES  

All players are required to wear shoes with “soft spikes” or a rubber soled shoe that will not cause damage to the putting greens. The golf shop can install soft spikes into your golf shoes prior to playing for a small fee. Please allow enough time for this service to be provided.    

PLANNING YOUR GOLF EVENT AT THE COUNTRY CLUB OF MENDON  

Tournament services included, but not limited to, as part of the Tournament Package:  

  •       An assigned personal event coordinator to assist in all aspects of your event from the pre-planning stages through the post tournament wrap-up  

  •       A rules and information sheet outlining your specific tournament including format, special events, pin sheets and prizes  

  •       Prepared scorecards and personalized cart tags  

  •       Registration set up  

  •       Organized cart and hole assignments  

  •       Outside service staff to assist with golf bags  

  •       Assistance in welcoming of players and starting of tournament  

  •       Player assistant staff to aid players with any on-course situations  

                Coordinate special event contests such as:

  • Closest to the pin 

  • Hole-in-One Insurance

  • Longest Drive

  • Longest putt

  •       Prepared scoreboard and posting of results in your meeting/dining area  

  •       Prize table and awards presentation  

  •      Order special merchandise to commemorate your event  

  •      Preparation of gift certificates


Your group will receive a 10% discount on any non-sale items used for prizes as well as additional shop discounts on prizes and tee gifts totaling $500 or more.

Many merchandise packages are available for your group. Let us tailor a package to meet the needs of your group.  

Steps to consider when planning your event:  

        1.  Determine the date of the event and the number of players participating. Based on that number of players, we recommend the following type of “start” your event will have:

  •    100 players or more – “Shotgun Start” with exclusive use of the golf course. A 1:00p.m. shotgun is a typical start time for outings.  Shotgun starts are also available for groups with less than 100 players.

  •    60 to 96 Players – “One & Ten start” with players starting on the first and tenth tee every ten minutes or modified shotgun start.

  •    Up to 59 players -  “First Tee Start” – with players starting on #1 tee every ten minutes.

                         Upon reserving your date, you will be sent an outing contract!  

        2.  Select a golf chairperson.This should be someone who will work directly with our staff on all details.

        3.  Contact our clubhouse manager to discuss all food and beverage needs.

        4.  Sign and return your outing contract with your deposit. A  deposit is required and will be returned if cancellation is made within (2) weeks notice.

   5.  Choose the type of format for your event.  The most popular formats being:

  •     Scramble/Captain & Crew - All players hit from the tee. The best shot is selected and all players hit from that point. This process is continued until the ball is in the hole. This format is best suited for groups or organizations with novice golfers participating.  

  •     Callaway Scoring – This scoring system is used when the participating players do not possess a legitimate handicap.  

  •     Individual Scoring – for groups with participants possessing a certified handicap.  Gross and net divisions are set up.  

  •     Better Ball – This is a team event where all players play the hole and only the best score or scores are counted.

       6. Decide what type of Special Contests you would like:  

  • Closest to the Pin / Longest Drive 

  • Longest Putt / Straightest Drive

  • Hit the Green Contest – Our staff will conduct this event on a particular par 3.  A minimum wager is set and 100% of the wager is returned if you miss the green while 150% is returned if your shot hits the green.  The return is in the form of golf shop credit or gift certificate. Other styles of this idea are available.  

  • Hole-in-One Contest – The golf professional can help you secure hole-in-one insurance for special prizes (ex. new vehicle)

       7. Decide on prizes and prize breakdown:  

  •   Golf shop merchandise

  •   Gift certificates

  •   Custom logo prizes

  • The Country Club of Mendon golf shop has accounts with many vendors in order to help you chose the best gifts and prizes for your event at discounted prices.

       8.  Confirm the number of players for golf ten (10) days prior to event date.  

       9. Deliver all golf tournament materials to the golf shop at least two (2) days prior to the event to include:  

  •    A list of players, first and last name, with group assignments

  •    Any sponsor signs, banners, hole-in-one signs

  •    Any tee gifts you would like distributed

  •    A copy of your event logo (when applicable)


Food Service
 

The Country Club of Mendon is able to provide you with your entire banquet needs. Whether it be a casual cookout lunch at the “Gazebo Bar” or an elaborate dinner set in our elegant dining room. Our staff is available to assist you and your group with all your food and beverage needs.  Enclosed you will find a copy of our most popular menu items which may be altered to fit the specific wants of your group. Beverage service on the golf course is available in the form of a roaming beverage cart, a snack bar located between # 9 & #10 as well as strategically located tubs for beverages. Please refer to our current pricing and selections for 2015 which are listed below.
 

What to expect the day of your event:  

                By the time you arrive, our staff will have:  

  • Your carts prepared with a scorecard, rules and information sheet, personalized cart signs and starting assignments  

  • A registration area set up to greet your players  

  • All special contests set and prepared  

               Additionally:

  • Our staff will assist your players with getting their bags on the proper golf carts  

  • At your scheduled start time, our staff will facilitate the starting of the tournament with pertinent rules and information  

  • While your players are on the course, a scoreboard and reception area will be prepared  

  • We will do all the scoring and assist in the presentation of awards   

  • The golf shop will remain open for all certificate winners to redeem or exchange prizes  

REMEMBER – PLANNING A SUCCESSFUL GOLF TOURNAMENT REQUIRES LEAD-TIME, ATTENTION TO DETAIL AND CAREFUL COMMUNICATION BETWEEN PARTIES AT ALL STAGES.

Thank you for your consideration in hosting an event for your organization.  We look forward to making your outing at the Country Club of Mendon a great golfing experience.  

Warmest Regards,

Joe Lusardi
Head Golf Professional
Country Club of Mendon
proshop@ccmendon.com



Breakfast, Lunch and Dinner Selections for 2015



FOOD & BEVERAGE  

Each of us at the Country Club of Mendon look forward to your Golf Outing and are most anxious to assist you in any way possible. CCM’s food & beverage staff has helped clients plan hundreds of events and are trained to provide you with the guidance and expertise necessary to make your event a truly professional outing. Once we know the specific goals and services that you require we will customize a detailed proposal for you. Our proposals outline every service detail and cost that is related to your specific event. Our staff specializes in organizing every critical aspect that is needed to ensure a successful day.  

Please note the following guidelines as we plan your needs for food and beverage:  

Due to New York State Licensing NO FOOD OR BEVERAGES are to be brought into the facility or on the grounds of the Country Club of Mendon. ALL FOOD AND BEVERAGE MUST BE PURCHASED ON SIGHT. Donated items are not permitted unless special arrangements have been made with our Clubhouse Manager.  

Our mobile beverage cart is also available for your event but may only be operated by an employee of CCM.  

Your menu selection must be determined at least 30 days prior to your event and a final guest guarantee must be noted within 72 hours of the event.  

Should you have any questions please do not hesitate to call.  

Thanks for your consideration and we look forward to working with you  


Events Coordinator
(585) 288.5870
clubhouse@ccmendon.com



Tournament Breakfast Menu

The Continental Buffet - $7.95++PP
Fresh Squeezed Orange Juice, Coffee, Tea, Assorted Breakfast Breads and Sliced Fresh Fruit

The Mendon Sunrise Buffet - $9.95++PP
Fresh Squeezed Orange Juice, Coffee, Tea, Assorted Breakfast Breads, Sliced Fruit, Fluffy Scrambled Eggs, Home Fries, Country Sausage & Bacon

 

Tournament Lunch Menu

The Picnic Buffet - $7.95++PP
Zweigles Hots, Char Grilled Burgers & Spicy Sausage Grilled to Order, Bulky Rolls, Assorted Condiments & Cheeses, Red Bliss Potato Salad, Potato Chips, Iced Tea & Lemonade

The Boxed Lunch - $7.95++PP
Choice of Roasted Turkay, Virginia Ham or Tuna, Asian Cole Slaw, Whole Fruit, Potato Chips, Peppermint Patty, Cookie & Soda or Bottled Water

The Clubhouse Deli Lunch Buffet - $8.95++PP   (w/baked ziti)  $9.95++PP
Assorted Deli Meats, Cheeses, Breads & Rolls, Condiments, Potato Chips, Whole Fruit, 2 Chef Selected Salads, Iced Tea & Lemonade

The Club Barbeque - $15.95++PP
Barbeque Chicken, Salt Potatoes, Baked Beans, Corn on the Cob, Tossed Salads, Rolls, Apple Pie, Iced Tea & Lemonade


Custom Beverage Options

We provide tubs of soda, water, iced tea, lemonade & domestic and imported beers for your players. Fountain drinks and 1/4 or 1/2 kegs are available upon request. Beverage cart service is also available.

A 8.25% New York State Sales Tax and a 19% service charge will be added to all food & beverage prices.

A guaranteed number of guests is required 3 business days prior to your event


Tournament Dinner Menu

The Club BBQ - $15.95++PP     (w/1doz Steamed Clams) - $22.95++PP
Zesty Barbeque Chicken, Fresh Fruit, Garden Market Salad, Garlic Mashed Potatoes, In-Season Vegetables and Melt-Away Bars

The Italian Buffet - $16.95++PP
Homemade Chicken Parmesan, Lasagna, Meatballs, Penne Alfredo, Antipasto Salad, In Season Vegetables, Garlic Bread and Cannoli's

The Long Drive Buffet - $19.95++PP
Zesty Barbeque Chicken, Sliced Sirloin of Beef, Baked Fussili Pasta with Spinach & Marinara, Green Market Salad, Macaroni Salad, Whole Fruit, In-Season Vegetables and Ice Cream

The Steak Out Buffet - $19.95++PP  (w/1doz Steamed Clams) - $26.95++PP
10oz. New York Strip Presented with Sauted Mushrooms and Carmelized Onions, Green Market Salad, Roasted Red Bliss Potatoes, Pasta Salad, In-Season Vegetables and Melt-Away Bars

The Chef's Favorite Buffet - $24.95++PP
Slow Roasted Prime Rib Au Jus (Carved at the Table) Chicken French, Penne Pasta Marinara, In-Season Vegetables, Herb Roasted Potatoes, Assorted Relishes, Tossed Seasonal Greens, Warm Rolls & Butter, Ice Cream Sundaes, Coffee and Tea

Clambake - Market Price

 

All dinner buffets include fresh bread and rolls, Coffee and Tea

A 8.25% New York State Sales Tax and a 19% service charge will be added to all food & beverage prices.

A guaranteed number of guests is required 3 business days prior to your event

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