Before we get into
the details of planning your golf tournament, let us highlight the fact that you are
bringing your associates here to enjoy themselves, to socialize and to build bonds. We
specialize in this area and would like the opportunity to make your group's golfing
experience as enjoyable as possible. Golf outings have also become a valuable tool for
strengthening company communications and associate-client relations. Some of the most
profitable business relationships are built and created outside the office arena. The
purpose of this planning guide is to assist you in the organization of your golf event.
The Country Club of Mendon is "your club" for the day. Tell us what you want and
we will make it happen.
generally consist of 40 or more players and starting times are always necessary. Tee times for these groups may be reserved well in
advance to guarantee availability. Groups of 40
players or less must give a final count of participants ten days in advance and can make
cancellations up to 48 hours prior to scheduled time without being held responsible for
unused times. A group consisting of more than 40
players must give a final count ten days in advance but can only add to the number of
needs of each individual tournament vary so drastically, it is difficult to quote prices
in a format such as this. Desired time and date of
play, number of players, shotgun starts, food and beverage requirements, practice and
instructional needs, as well as prizes are variables to consider. As you read through the tournament planner you will begin
to determine what your needs are. Through
discussions with your group coordinator, you will be quoted a competitive rate for your
Rental sets in
mens left and right handed, womens (right hand only), and junior are
available. Choose between Callaway or Mizuno products. Each
player is required to have their own set of clubs and bag. We
ask that arrangements for rentals be made in advance through your groups coordinator
in order to ensure accuracy. Guests are
responsible for all lost or damaged equipment.
Golf carts are
required for all outings and tournaments. Groups
and/or individuals are responsible for all damages incurred during usage of golf carts.
Caddies are not available.
facility, complete with grass tees, putting green, chipping area and bunker, opens one
hour prior to the first tee time. Balls may be
purchased in the golf shop, or if you prefer, a specified group rate entitles everyone in
the event to unlimited balls prior to their scheduled tee time.
PROFESSIONAL INSTRUCTION / LESSONS
Individual and group lessons are
available through our PGA Professional teaching staff. In
addition, clinics and workshops are also available and can be conducted prior to the
event. Rates vary depending on the number of
We have worked
very hard at the Country Club of Mendon to create an image we feel is appropriate. In order to live up to that image we require that all
participants wear a collared shirt, slacks/shorts, and soft spike golf shoes. T-shirts, tank tops, cut-offs and/or jeans are not
SOFT SPIKE GOLF SHOES
All players are required to wear shoes
with soft spikes or a rubber soled shoe that will not cause damage to the
putting greens. The golf shop can install soft
spikes into your golf shoes prior to playing for a small fee. Please allow enough time for this service to be provided.
PLANNING YOUR GOLF EVENT AT THE COUNTRY CLUB OF MENDON
included, but not limited to, as part of the Tournament Package:
An assigned personal event coordinator to assist in all aspects of your event from
the pre-planning stages through the post tournament wrap-up
A rules and information sheet outlining your specific tournament including format,
special events, pin sheets and prizes
Prepared scorecards and personalized cart tags
Registration set up
Organized cart and hole assignments
Outside service staff to assist with golf bags
Assistance in welcoming of players and starting of tournament
Player assistant staff to aid players with any on-course situations
Coordinate special event contests such as:
Closest to the pin
Prepared scoreboard and posting of results in your meeting/dining area
Prize table and awards presentation
Order special merchandise to commemorate your event
Preparation of gift certificates
Your group will receive a 10% discount on any non-sale items used for prizes as well as
additional shop discounts on prizes and tee gifts totaling $500 or more.
Many merchandise packages are available for your group. Let
us tailor a package to meet the needs of your group.
consider when planning your event:
1. Determine the date of the event and the number of players
participating. Based on that number of players, we recommend the following type of
start your event will have:
100 players or more Shotgun Start with exclusive use of the golf
course. A 1:00p.m. shotgun is a typical start time for outings. Shotgun starts are
also available for groups with less than 100 players.
60 to 96 Players One & Ten start with players starting on the first
and tenth tee every ten minutes or modified shotgun start.
Up to 59 players - First Tee Start with players starting on #1
tee every ten minutes.
Upon reserving your date, you will be sent an outing contract!
Select a golf chairperson.This should be someone who will work directly with our staff on
our clubhouse manager to discuss all food and beverage needs.
4. Sign and
return your outing contract with your deposit. A deposit is required and will be
returned if cancellation is made within (2) weeks notice.
5. Choose the type of
format for your event. The most popular formats being:
Scramble/Captain & Crew - All players hit
from the tee. The best shot is selected and all players hit from that point. This process
is continued until the ball is in the hole. This format is best suited for groups or
organizations with novice golfers participating.
Callaway Scoring This scoring system is used
when the participating players do not possess a legitimate handicap.
Individual Scoring for groups with participants
possessing a certified handicap. Gross and net divisions are set up.
Better Ball This is a team event where all
players play the hole and only the best score or scores are counted.
Decide what type of Special Contests you would like:
Closest to the Pin
/ Longest Drive
Longest Putt /
Hit the Green
Contest Our staff will conduct this event on a particular par 3. A minimum wager is set and 100% of the wager is
returned if you miss the green while 150% is returned if your shot hits the green. The return is in the form of golf shop credit or
gift certificate. Other styles of this idea are available.
Contest The golf professional can help you secure hole-in-one insurance for special
prizes (ex. new vehicle)
7. Decide on
prizes and prize breakdown:
the number of players for golf ten (10) days prior to event date.
9. Deliver all
golf tournament materials to the golf shop at least two (2) days prior to the event to
of players, first and last name, with group assignments
sponsor signs, banners, hole-in-one signs
gifts you would like distributed
copy of your event logo (when applicable)
The Country Club
of Mendon is able to provide you with your entire banquet needs. Whether it be a casual cookout lunch at the Gazebo
Bar or an elaborate dinner set in our elegant dining room. Our staff is available to assist you and your group with
all your food and beverage needs. Enclosed you
will find a copy of our most popular menu items which may be altered to fit the specific
wants of your group. Beverage service on the
golf course is available in the form of a roaming beverage cart, a snack bar located
between # 9 & #10 as well as strategically located tubs for beverages. Please refer to
our current pricing and selections for 2015 which are listed below.
What to expect
the day of your event:
By the time you arrive, our staff will have:
Your carts prepared with a scorecard, rules and
information sheet, personalized cart signs and starting assignments
A registration area set up to greet your players
All special contests set and prepared
Our staff will assist your players with
getting their bags on the proper golf carts
At your scheduled start time, our staff will
facilitate the starting of the tournament with pertinent rules and information
While your players are on the course, a
scoreboard and reception area will be prepared
We will do all the scoring and assist in the
presentation of awards
The golf shop will remain open for all
certificate winners to redeem or exchange prizes
REMEMBER PLANNING A SUCCESSFUL
GOLF TOURNAMENT REQUIRES LEAD-TIME, ATTENTION TO DETAIL AND CAREFUL COMMUNICATION BETWEEN
PARTIES AT ALL STAGES.
Thank you for your consideration in hosting an
event for your organization. We look forward
to making your outing at the Country Club of Mendon a great golfing experience.
Head Golf Professional
Country Club of Mendon