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Tournament Planning Guide 2015

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INTRODUCTION

Before getting into the details of planning a golf tournament, there is a need to highlight the fact that you are bringing your associates here to enjoy themselves, to socialize and to build bonds. The club specializes in this area and would like the opportunity to make the group's golfing experience as enjoyable as possible. Golf outings have also become a valuable tool for strengthening company communications and associate-client relations. Some of the most profitable business relationships are built and created outside the office arena. The purpose of this planning guide is to assist you in the organization of the golf event.

GENERAL INFORMATION  

Outings generally consist of 40 or more players and starting times are always necessary. Tee times for these groups may be reserved well in advance to guarantee availability. Groups of 40 players or less must give a final count of participants ten days in advance and can make cancellations up to 48 hours prior to scheduled time without being held responsible for unused times. A group consisting of more than 40 players must give a final count ten days in advance but can only add to the number of players.  

EQUIPMENT RENTAL  

Rental sets in men’s left and right handed, women’s (right hand only), and junior are available. Choose between Callaway or Mizuno products. Each player is required to have their own set of clubs and bag.  Guests are responsible for all lost or damaged equipment.

GOLF CARTS  

Golf carts are required for all outings and tournaments. Groups and/or individuals are responsible for all damages incurred during usage of golf carts. Caddies are not available.  

PRACTICE FACILITY  

The practice facility, complete with grass tees, putting green, chipping area and bunker, opens one hour prior to the first tee time. Balls may be purchased in the golf shop, or if you prefer, a specified group rate entitles everyone in the event to unlimited balls prior to their scheduled tee time.  

PROFESSIONAL INSTRUCTION / LESSONS  

Individual and group lessons are available at the club. In addition, clinics and workshops are also available and can be conducted prior to the event.  

SOFT SPIKE GOLF SHOES  

All players are required to wear shoes with “soft spikes” or a rubber soled shoe that will not cause damage to the putting greens. The golf shop can install soft spikes into your golf shoes prior to playing.    

Steps to consider when planning the event:  

        1.  Determine the date of the event and the number of players participating. Based on that number of players, the club recommends the following type of “start” your event will have:

  •    100 players or more – “Shotgun Start” with exclusive use of the golf course. A 1:00p.m. shotgun is a typical start time for outings.  Shotgun starts are also available for groups with less than 100 players.

  •    60 to 96 Players – “One & Ten start” with players starting on the first and tenth tee every ten minutes or modified shotgun start.

  •    Up to 59 players -  “First Tee Start” – with players starting on #1 tee every ten minutes.

                          

        2.  Select a golf chairperson.This should be someone who will work directly with club's staff on all details.

        3.  Think about all food and beverage needs.

       

   5.  Choose the type of format for your event.  The most popular formats being:

  •     Scramble/Captain & Crew - All players hit from the tee. The best shot is selected and all players hit from that point. This process is continued until the ball is in the hole. This format is best suited for groups or organizations with novice golfers participating.  

  •     Callaway Scoring – This scoring system is used when the participating players do not possess a legitimate handicap.  

  •     Individual Scoring – for groups with participants possessing a certified handicap.  Gross and net divisions are set up.  

  •     Better Ball – This is a team event where all players play the hole and only the best score or scores are counted.

       6. Decide what type of Special Contests you would like:  

  • Closest to the Pin / Longest Drive 

  • Longest Putt / Straightest Drive

  • Hole-in-One Contest – The golf professional can help you secure hole-in-one insurance.

       7. Decide on prizes and prize breakdown:  

  •   Golf shop merchandise

  •   Gift certificates

  •   Custom logo prizes

       8.   

       9. Deliver all golf tournament materials to the golf shop at least two (2) days prior to the event to include:  

  •    A list of players, first and last name, with group assignments

  •    Any sponsor signs, banners, hole-in-one signs

  •    Any tee gifts you would like distributed

  •    A copy of your event logo (when applicable)


Food Service
 

The Country Club of Mendon is able to provide you with your entire banquet needs. Whether it be a casual cookout lunch at the “Gazebo Bar” or an elaborate dinner set in the elegant dining room. The staff is available to assist you and your group with all your food and beverage needs.  Enclosed you will find a copy of the most popular menu items which may be altered to fit the specific wants of your group. Beverage service on the golf course is available in the form of a roaming beverage cart, a snack bar located between # 9 & #10 as well as strategically located tubs for beverages.
 

What to expect the day of your event:  



Tournament Breakfast Menu

The Continental Buffet
Fresh Squeezed Orange Juice, Coffee, Tea, Assorted Breakfast Breads and Sliced Fresh Fruit

The Mendon Sunrise Buffet
Fresh Squeezed Orange Juice, Coffee, Tea, Assorted Breakfast Breads, Sliced Fruit, Fluffy Scrambled Eggs, Home Fries, Country Sausage & Bacon

 

Tournament Lunch Menu

The Picnic Buffet
Zweigles Hots, Char Grilled Burgers & Spicy Sausage Grilled to Order, Bulky Rolls, Assorted Condiments & Cheeses, Red Bliss Potato Salad, Potato Chips, Iced Tea & Lemonade

The Boxed Lunch
Choice of Roasted Turkay, Virginia Ham or Tuna, Asian Cole Slaw, Whole Fruit, Potato Chips, Peppermint Patty, Cookie & Soda or Bottled Water

The Clubhouse Deli Lunch Buffet    (w/baked ziti) 
Assorted Deli Meats, Cheeses, Breads & Rolls, Condiments, Potato Chips, Whole Fruit, 2 Chef Selected Salads, Iced Tea & Lemonade

The Club Barbeque
Barbeque Chicken, Salt Potatoes, Baked Beans, Corn on the Cob, Tossed Salads, Rolls, Apple Pie, Iced Tea & Lemonade


Custom Beverage Options

The club provides tubs of soda, water, iced tea, lemonade & domestic and imported beers for all players. Fountain drinks and 1/4 or 1/2 kegs are available upon request. Beverage cart service is also available.


Tournament Dinner Menu

The Club BBQ     (w/1doz Steamed Clams)
Zesty Barbeque Chicken, Fresh Fruit, Garden Market Salad, Garlic Mashed Potatoes, In-Season Vegetables and Melt-Away Bars

The Italian Buffet
Homemade Chicken Parmesan, Lasagna, Meatballs, Penne Alfredo, Antipasto Salad, In Season Vegetables, Garlic Bread and Cannoli's

The Long Drive Buffet
Zesty Barbeque Chicken, Sliced Sirloin of Beef, Baked Fussili Pasta with Spinach & Marinara, Green Market Salad, Macaroni Salad, Whole Fruit, In-Season Vegetables and Ice Cream

The Steak Out Buffet   (w/1doz Steamed Clams) -
10oz. New York Strip Presented with Sauted Mushrooms and Carmelized Onions, Green Market Salad, Roasted Red Bliss Potatoes, Pasta Salad, In-Season Vegetables and Melt-Away Bars

The Chef's Favorite Buffet
Slow Roasted Prime Rib Au Jus (Carved at the Table) Chicken French, Penne Pasta Marinara, In-Season Vegetables, Herb Roasted Potatoes, Assorted Relishes, Tossed Seasonal Greens, Warm Rolls & Butter, Ice Cream Sundaes, Coffee and Tea

Clambake

 

All dinner buffets include fresh bread and rolls, Coffee and Tea

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